Email notifications and reminders

Keep time entry and approvals moving

Configure useful email updates when applicable timesheets or expenses change status, then schedule reminders for the recurring follow-ups your team needs.

Create your free account See notification settings

Choose events, days, and times for each user.

Status updatesSubmitted, approved, rejected, and re-opened
Daily remindersSelected days and time-entry conditions
Weekly follow-upsSubmission and approval routines
Preference controlCompany setting and user permissions
One place to configure the follow-up

Choose the messages and schedules that fit each person

Notification settings bring event subscriptions and recurring reminders together. Email can be enabled or disabled for the user, and each applicable option can be configured independently.

Timogix notification settings for fictional user Ethan Parker showing status subscriptions and scheduled reminders
Fictional data shows notification preferences managed from user setup.
01

Subscribe to relevant changes

Select which status changes should generate email for the user's own work and for work the user can approve.

02

Set practical reminder times

Choose the days and times that match the organization's time-entry, submission, and review routines.

03

Avoid an empty approval prompt

The scheduled approval email is sent only when timesheets or expenses are waiting for that user's approval.

Scheduled reminders

Match each reminder to the routine it supports

Daily time entry and weekly handoffs need different timing. Configure each reminder separately instead of sending the same prompt to everyone.

During the week

Enter time

Select one or more days and a send time. An optional condition can limit the email to days with no more than a specified number of hours entered for the current or previous day.

End-of-period handoff

Submit a timesheet

Choose a day of the week and time to remind the user to submit their timesheet.

Review follow-up

Approve submitted work

Choose a weekly day and time. The email is sent only when a timesheet or expense needs that user's approval.

Permission-aware preference management

Decide who can change notification settings

A company preference controls whether users can change their own notification preferences. When self-service changes are disabled, a user with User Management permission can configure notifications from the user setup screen.

Company preference Allow users to change notification preferences

Enable self-service changes for all users, or keep preference changes with users who have User Management permission.

Make routine follow-up easier to remember

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