DCAA-oriented timekeeping

DCAA Timekeeping Software for Government Contractors

Timogix helps support DCAA timekeeping requirements with daily time-entry controls, traceable corrections, employee certification, authorized approvals, and detailed audit history.

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Free for up to 3 active users. Business is $3 USD per active user/month.
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Timogix weekly timesheet showing time entered by client, project, and task
Daily time entry by client, project, and task
Requirements connected to product controls

How Timogix Supports DCAA Timekeeping Requirements

DCAA guidance emphasizes employee responsibility, daily recording, accurate labor charging, documented corrections, employee certification, and supervisor approval. Timogix provides configurable workflows and records that can help your company put those timekeeping practices into operation.

DCAA timekeeping objective
How Timogix helps support it
Timekeeping objectiveRecord time daily

Employees should record their time on a daily basis.

Timogix capabilityDaily workday entry, future-entry controls, and scheduled reminders

Employees enter hours by workday. Companies can prevent entries on future dates and configure reminders that help reinforce a daily time-entry routine.

Timekeeping objectiveCharge labor to the work performed

Time should be recorded against the appropriate project, contract, task, or other cost objective.

Timogix capabilityClear client, project, and task assignments

Timogix organizes time entry by client, project, and task so employees can select the work assignment that represents the applicable cost objective.

Timekeeping objectiveDocument timesheet corrections

Correction procedures should identify the original charge, the corrected charge, and employee concurrence.

Timogix capabilityTraceable additions and changes

Time History records additions and edits with before-and-after values, the person who made the change, and the date and time. Your procedures remain responsible for addressing employee concurrence when someone else changes an employee's time.

Timekeeping objectivePreserve context for changes

Supporting documentation should make corrections understandable.

Timogix capabilityConfigurable time-entry comments

A task can require comments when time is entered, modified, or both. Comments appear with the related history and can provide useful context for a correction. This is a Timogix control option, not a DCAA-prescribed software setting.

Timekeeping objectiveConfirm employee responsibility and certification

At the end of the work period, employees should certify that reported hours reflect the work performed and the appropriate cost objectives.

Timogix capabilityRequired certification before submission

Before submitting a timesheet, the employee must certify that it accurately records all hours worked and that each entry is charged to the correct client, project, task, or other cost objective in accordance with company procedures.

Timekeeping objectiveProvide authorized review and approval

Supervisors should review and approve completed timesheets.

Timogix capabilitySeparate submission and approval workflow

Submission makes the employee's time read-only and sends the timesheet into a review workflow where an authorized approver can view, approve, or reject it.

Timekeeping objectiveMaintain audit visibility

Records and supporting documentation should allow labor charges and changes to be evaluated.

Timogix capabilityDetailed history and available audit/report information

Timogix provides detailed Time History and can include timesheet audit information in available timesheet reports, helping reviewers examine entries and changes.

Timekeeping objectiveRetain historical work records

Historical records should remain available to support reporting and review.

Timogix capabilityArchive tasks without removing their history

Archiving a task stops new time entry while keeping the task and its prior activity available for historical reporting.

Configure the work

Configure DCAA-Oriented Controls Where Time Is Entered

Timogix lets your company apply timekeeping controls to the tasks employees charge. Define the available work, prevent time from being entered on future dates, choose when comments are required, and archive completed tasks without removing their history.

  • Apply controls to the specific tasks employees charge
  • Choose the comment policy that fits each type of work
  • Retain archived tasks for historical reporting
Guidance connection

Daily entry and documented corrections are important control objectives. The settings shown below are Timogix implementation options, not a DCAA-prescribed software design.

Prevent future time entries

Stop users from recording actual time against future dates. This configurable Timogix control can reinforce a daily, contemporaneous time-entry process.

Choose when comments are required

Require a comment when time is entered, when existing hours are changed, in both situations, or not at all. Correction comments can add context to the audit history.

Archive without losing history

Disable new time entry for an archived task while keeping the task available for historical reporting.

Timogix task editor with future-time and time-entry comment controls
Task-level settings control future time entry, required comments, and task archiving.
Preserve the record

Keep a Detailed, Traceable History of Time Changes

Timogix Time History brings the details of each addition or correction together. Review the affected workday and task, the person who made the change, the timestamp, related comments, and expanded before-and-after values.

  • Before-and-after values for edited fields
  • Actor and timestamp recorded with each event
  • Comments shown alongside the related entry
Stronger configurable control

Timogix can require a comment when time is changed. That configurable control can strengthen correction documentation, but DCAA guidance does not prescribe that exact setting for every contractor. Company procedures should also address employee concurrence when another person changes an employee's time.

Timogix time history showing additions, edits, comments, and before-and-after values
Expanded history shows the original and corrected values for a selected change.
Reinforce the daily routine

Help Employees Remember to Enter Time Each Workday

Daily time entry depends on a consistent employee routine. Timogix lets you schedule time-entry reminders on selected days and at selected times, with an optional hours-based condition for the current or previous day. These reminders help reinforce your company's timekeeping procedures without replacing employee training or responsibility.

  • Choose the weekdays and time for the reminder
  • Optionally send it based on hours entered for the current or previous day
  • Configure submission and approval reminders separately
Support the procedure

Reminders encourage timely entry. They do not prove that time was entered correctly, and DCAA guidance does not require a particular reminder configuration.

Timogix notification settings showing configurable daily time-entry, submission, and approval reminders
Notification settings let the organization configure daily entry reminders separately from weekly submission and approval follow-ups.
Complete the workflow

Employee Certification and Authorized Approval

At the end of the work period, employees review the date range and total hours and must certify that the timesheet accurately records all hours worked and uses the correct client, project, task, or other cost objective. Submission makes the employee's time read-only and moves the timesheet to an authorized approver for review.

  • Required employee certification before submission
  • A distinct submission action that makes the timesheet read-only
  • Authorized reviewers can view, approve, or reject submitted timesheets
Separate responsibilities

Employee certification and supervisor approval are separate controls. Your company remains responsible for defining authorized approvers and procedures for exceptions, corrections, and employee concurrence.

1User enters time
Timogix timesheet for entering time by client, project, and task
2Employee certifies and submits
Timogix submission dialog with a required employee timesheet certification checkbox
3Authorized approver reviews
Timogix approval screen with options to view, reject, or approve a submitted timesheet
Focused timekeeping for growing contractors

DCAA-Oriented Timekeeping Without a Complicated GovCon ERP

If your organization primarily needs straightforward time entry, employee certification, authorized approvals, expense tracking, reminders, reporting, and detailed audit history, Timogix keeps those workflows focused and easy to adopt. Small and growing government contractors can support their timekeeping procedures without purchasing a large GovCon ERP solely to manage time and expenses.

Focused workflows

Keep time, expenses, certification, approvals, reminders, and reporting together.

Easy adoption

Give employees and approvers a clear process without unnecessary ERP complexity.

Transparent pricing

Start free for up to three active users, then pay $3 USD per active user/month.

Timogix does not replace your accounting system. It provides focused timekeeping and expense workflows that can support your broader compliance program.

Common evaluation questions

DCAA Timekeeping Software FAQ

Concise answers about government contractor timekeeping and the controls Timogix provides.

What are DCAA timekeeping requirements?

DCAA contractor guidance emphasizes clear procedures, employee responsibility, daily recording of all hours worked, accurate charging to the appropriate cost objective, documented corrections, employee certification, and supervisor approval. The requirements that apply to an organization also depend on its contracts, policies, and accounting system.

What is DCAA-compliant timekeeping software?

The phrase commonly describes software with controls and records that help a government contractor support DCAA-oriented timekeeping practices. Software alone does not make a contractor compliant; policies, training, accounting practices, oversight, and operation of the controls also matter.

Does Timogix support daily time entry?

Yes. Employees enter time by workday, and companies can prevent future time entries and schedule reminders to help reinforce a daily time-entry routine.

How does Timogix track timesheet corrections?

Time History records additions and edits, including the person who made the change, the timestamp, comments, and before-and-after values. Tasks can also be configured to require comments when existing time is modified.

Does Timogix support employee timesheet certification?

Yes. Before submitting, an employee must certify that the timesheet accurately records all hours worked and that entries are charged to the correct client, project, task, or other cost objective in accordance with company procedures.

Can supervisors or authorized approvers approve timesheets?

Yes. Submitted timesheets enter a separate review workflow where an authorized approver can view, approve, or reject them.

How much does Timogix cost?

Timogix is free for up to three active users. Adding a fourth active user moves the account to the Business Plan at $3 USD per active user each month, including the first three. Both plans include the same standard product capabilities.

Does Timogix replace a GovCon ERP or accounting system?

No. Timogix is a focused time and expense tracking system. It can support government contractor timekeeping workflows, but it does not replace the accounting system or the contractor's broader compliance program.

Put Clear Government Contractor Timekeeping Controls Into Practice

Start free with up to three active users and configure Timogix around your company's timekeeping policies, responsibilities, and contract requirements.

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Free for up to 3 active users. Business is $3 USD per active user/month.

Timogix is designed to support DCAA-oriented timekeeping requirements and controls. DCAA does not certify or approve commercial timekeeping software, and compliance depends on an organization's policies, procedures, accounting practices, contract requirements, and use of the system.

Reference: DCAA, Information for Contractors - DCAAM 7641.90, Enclosure 3. Also review the current FAR, DFARS, CAS, and contract requirements applicable to your organization.