01
Daily time entry
Employees enter time each workday, helping maintain accurate and timely timekeeping records.
Timekeeping controls for government contractors
Support stronger DCAA-oriented timekeeping
Timogix helps teams record time against the right work, preserve a detailed history of changes, and move timesheets through employee submission and supervisor approval.
Clear work assignments and visible activity
Four essential control themes
What sound timekeeping needs to demonstrate
DCAA contractor guidance emphasizes accurate, current records and clear responsibility for labor charging.
02
Accurate labor charging
Employees charge time to the project, task, or other cost objective that reflects the work performed.
03
Traceable corrections
Timesheet changes preserve the original entry, the corrected entry, and a traceable history of the change.
04
Certification and approval
Employees certify their time at period end, with completed timesheets available for supervisor review and approval.
Configure the work
Configure stronger controls where time is entered
Timogix lets your company apply timekeeping controls at the task level. Each task can reflect the work employees are authorized to perform while enforcing the entry and documentation practices your procedures call for.
- Apply controls to the specific tasks employees charge
- Choose the comment policy that fits each type of work
- Retain archived tasks for historical reporting
Guidance connection
Daily entry and documented corrections are central control objectives. The settings shown below are Timogix implementation options, not a DCAA-prescribed software design.
Prevent future time entries
Stop users from recording actual time against future dates. This configurable control supports a daily, contemporaneous time-entry process.
Choose when comments are required
Require a comment when time is first entered, when existing hours change, in both situations, or not at all. Requiring correction comments adds useful context to the change history.
Archive without losing history
Disable new time entry for an archived task while keeping the task available for historical reporting.
Preserve the record
See who changed time, when it changed, and what changed
Timogix time history brings the details of a correction together. Review additions and edits, the person making the change, timestamps, comments, and expanded before-and-after values without losing sight of the affected workday and task.
- Before-and-after values for edited fields
- Actor and timestamp recorded with each event
- Comments shown alongside the related entry
Stronger configurable control
Timogix can require comments when time is changed. This supports documented corrections, but DCAA guidance does not prescribe that exact software setting for every contractor.
Complete the workflow
Make time entry, submission, and approval one clear process
Employees first record their time against the appropriate work. They then review the date range and total hours before submitting, which makes the timesheet read-only for supervisor review.
- Employees enter time against visible client, project, and task assignments
- Employee submission is a distinct, recorded action
- Approval queues identify the user, period, hours, and status
Guidance connection
DCAA guidance treats employee certification and supervisor approval as separate controls. Company procedures should also address exceptions and employee concurrence when another person acts on an employee's time.
1User enters time
2Employee submits for approval
3Supervisor reviews
Put clear timekeeping controls into practice
Start with Timogix, then configure the workflow around your company's policies, responsibilities, and contract requirements.
Reference: DCAA, Information for Contractors - DCAAM 7641.90, Enclosure 3. Review current official guidance and the FAR, DFARS, CAS, and contract requirements that apply to your organization.