Connect the expense to work
Select the client, project, category, and date so the cost has useful context beyond its description.
Time and expense tracking
Keep every business expense tied to the work
Group expenses into a clear record, connect each item to a client and project, attach supporting receipts, and send the completed expense for review.
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Work contextClient, project, and category
Supporting receiptsFiles stay with the expense item
Clear classificationBillable and reimbursable flags
Printable outputReport alone or with receipts
One complete record
Capture the details reviewers need
An expense group brings related items together. Each line keeps its own work context and supporting details while totals remain visible for the complete expense.
Classify each item
Mark items as billable and reimbursable independently, then add notes when a reviewer needs more detail.
Keep receipts close
Attach receipt files to the relevant expense item so supporting documentation travels with the record.
A controlled handoff
Move a completed expense into review
The record stays editable while it is being prepared. When it is ready, a permitted user can submit it and the process status makes the next step visible.
Build the expense
Add related items, notes, and receipts, then check the totals.
Send for approval
The expense moves from unsubmitted to pending approval.
Record the decision
An authorized reviewer can approve, reject, or reopen the expense as needed.
Categories that match the cost
Use entered amounts or a consistent unit price
Create the expense categories your business needs. For a standard purchase such as lodging or meals, a user can enter the amount. For a category such as mileage, define a price per unit so the user enters a quantity and Timogix calculates the cost.
- Name categories for the costs your team records.
- Set a unit name and unit price when quantity should determine the total.
- Archive categories that should no longer be available for new expenses.
Useful output
Bring the report and receipts together
Create a PDF of the expense report by itself or include the attached receipts in the same document. Expense reporting can also narrow records by details such as date, client, and user.
When creating an invoice in Timogix, billable expenses for the client can be included from the expense records already captured.
Open the sample expense reportGive every expense a clearer path
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