Release Schedule

Updates to Timogix are generally done every Saturday night between 9:00pm CST to 2:00am CST. Updates can include but are not limited to application enhancements, bug fixes, or server updates. We reserve the right to change the release schedule depending on circumstances. During this time Timogix ( or MyTimogix ( may not be accessible.

Release History RSS Feed

Timesheet Hours Report Changes
Expense Enhancements
Changes to how expenses that have a unit type are shown were changed to make it more user friendly. Now when an expense is entered with a unit type such as mileage the calculated total is shown below the input. Also when reviewing expenses for approval the calculation is shown.
User and Client Grids
Additional functionality was added to the user and client grids. The additional functionality allows filtering to be on more than one column. Also the ability to hide and show columns were added.
Default search criteria for invoices
The default for the invoice search grid was changed from 2 months in the past to 6 months in the past.
Daily Enter Your Time Reminders
Email Reminder Verbiage Changes
To prepare for a future release which allows you to customize email notifications, some email notification verbiage changes were made. The changes you will notice is where the word "Timogix" was used in the email. In most cases the verbiage changed from "Timogix Notification" to "Timesheet Notification".
Multiple PTO Enhancements
Multiple Report Enhancements
Timer Enhancement
From many customer requests, timers are now part of Timogix. This gives the ability to start and stop time on a task. Note if you are an existing customer then you will need to turn this feature on.
For more information see the below link.
How to start a timer
Two New Task Assignment Reports
To give administrators a quick way to see what tasks a user can log time against two new reports were created. When clicking the Task Assignment report it will show two tabs. The first tab is a report showing tasks a user can log time against. The second tab shows users assigned to a task.
Project Task Budgeting
The menu for the Project Task Budget and Task Forecast Graph has been consolidated into one report menu item called Project Task Budgeting. Both reports are still available and are housed in two tabs.
Project Grid Total
A new column called Actual Hours was added to the project grid. This column is a total of all hours under this project.
PTO Detail Report
An additional PTO report was created which shows all PTO entries for a user. This report is now grouped in a tab container with the existing PTO report. The report can be found by clicking the User PTO link in the reports menu.
Multiple Country Date Format Enhancement - (Full-Release)
Adding the ability to set your date format by company. A future enhancement will allow this by user. This was in pre-release but is now fully released for all customers. To see how to change date formats click the below link.
How to change date formats
Timesheet Status Report
A new checkbox was added that allows the report to hide or show archived users. By default the report will not show archived users.
User Permission Changes
When an administrator permission is added to a user then the user/client manager permission will also be added to this users permission.
User Report Changes
User Report Changes
Multiple Country Date Format Enhancement - (Pre-Release)
Adding the ability to set your date format by company. A future enhancement will allow this by user. Note that this is a pre-release version so it will not be released to all companies. If you would like to have this enabled during the pre-release for your company, send an email to support.
Expense report for non admin users
Added an expense report for users that do not have the "User and Client Management" permission. This report shows expenses for the user or users this user can approve.
Project Task Budgeting Enhancement
The ability to to estimate the number of hours for a task to be completed. This enhancement has the following changes:
1. A new budgeting tab added to the task setup screen allowing the input of task estimates.
2. The task setup grid now has two extra columns showing estimated hours and actual hours.
3. New budget estimate report showing budget vs actuals by project/project task.
4. New budget graph report showing the actual accumulated hours over time by months or weeks.
For more info see the help desk link below.
Task forecast budgeting
Approver Override Timesheet Enhancement
Gives the ability for an approver to view/edit/submit timesheets for users they can approve for. This setting needs to be turned on in the settings area.
For more info see the help desk link below.
Approve time for my employees
Infrastructure Changes for Multiple Date Formats
A future update will allow for date formats to be changed. Part of the infrastructure for this is in place and will be used in an upcoming release.
Data Import Process Enhancement
The ability to import client, projects, and users was added. The import process accepts csv files. To import data navigate to Setup --> Settings --> Import Data Tab
Timesheet Hours Report Enhancement
1. Search criteria for client, project, task and department was added.
2. Display option added which allows the report to be flattened. This allows you to view the report without a summary total by user.
PTO Accrual Enhancement
The ability to track PTO (paid time off) and accruals have been added. A new benefit tab has been added which will allow a user administrator to setup PTO for a user. Another new benefit tab is located in the my settings area which allows the user to see the current benefits and PTO balances. A new PTO report was added for user to see their balance and balances of any users they can approve.
For more info see the help desk link below.
PTO Tracking and Accrual
Infrastructure Changes for Future Enhancements
Behind the scenes changes were made that will enable two types of enhancements to Timogix. The first enhancement is vacation/PTO tracking. This will allow you to setup your vacation rules and the system will track vacation usage and how many days a user has of vacation or accrued. The second enhancement is single sign-on using your Google account. This will allow you to use your Google account to sign-on to Timogix instead of having to input your username and password. Both of these enhancements are in beta so they are not available yet. But look for them in the near future.
Report Performance
The user reports were updated to improve performance.
Security Changes
The client management tab was removed from the user setup screen for new companies.
This section is now controlled in the user setup screen under permissions. The change to the user setup screen is the client management tab is now hidden.
Why was this removed?
To remove complexity. Basically we want the security to be as simple as possible so the learning curve is low. By hiding this section we reduce complexity/learning curve but do remove some functionality. So there is pros and cons.
Is there a downside?
The ability to have a client manager is removed. A client manager was someone who could add and edit specific clients, but this user had no access to users. Now the user setup and client setup is combined into one permission. So this granularity to allow a client manager to have this access is removed.
Can I have this feature added to my company?
Absolutely. By default this is turned off. Send an email to support and we can turn this feature on for your company.
For more info see the help desk links below.
Auditing Enhancement
Extra audit logging has been added which tracks changes made in the Timogix system.
The extra logging is useful for companies with government contracts that need to be DCAA compliant. A separate audit report was added which gives administrators the ability to view changes filtered by date.
Expense Enhancement
Enabled the ability to add expenses to your timesheet. The expenses can be also be viewed in the new expense report.
To turn expenses on go to Setup --> Settings --> General Defaults --> Check the "Allow expenses to be created" checkbox.
Industry Verbiage Enhancement
Different companies and industries use different terms when referring to work or services. An example is a business may use the term "Account" instead of "Client".
By default Timogix uses Client, Project, and Task. This enhancement allows the company to adjust these verbiages to there terms. The setup screen to adjust the terms is located at Setup --> Settings --> Display Settings --> Business Verbiage
Invoice by Projects Enhancement
Now when creating an invoice you can choose which project inside the client that time entries should be pulled from.
Cost versus Billable Report Added
A new report was added which shows the differences between what you charge the client versus what you paid the employee/contractor. Thus giving you a profitability view.
Timesheet Weekly Printout Added
A new timesheet printout for users has been added. It is a weekly report which represents a very similar view to what the actual timesheet shows. This printout can be located by clicking the Timesheet menu, then click the Print tab and select Weekly Printout.
Original Timesheet Printout Enhancements
1. The original timesheet printout has been renamed to Simple Printout.
2. The printout now optionally allows the user to include daily comments on the printout. This printout can be located by clicking the Timesheet menu, then click the Print tab and select Simple Printout.
Invoice User Comments Enhancement
The invoice now optionally allows user comments to display on the invoice.
Timesheet User Printout Report
Added a new report that allows user administrators the ability view and print a timesheet of any user who has time entry access. This report is located in the reports page under Timesheet Management.
Mobile Enhanced Timesheet
Allow users with mobile devices to view a mobile friendly timesheet. For details see the help center link here.
Multiple Default Project Task Enhancement
There were two changes to how tasks automatically get created when a new project is created. First instead of limiting the user to seven default project tasks, it is now unlimited. Second default project task codes were added along with the existing task name.
Timesheet Printout
Add the ability to select all clients instead of limiting the user to only one client per printout.
Making Approvals Easier
When viewing a timesheet in the approval screen you can approve timesheets there instead of going back to the grid.
Timesheet Grouping
In the approval screen you can now group timesheets together into one group and approve as a group.
Mobile Friendly Timesheet Released in Beta
A mobile ready timesheet has been created. It is currently in Beta so this functionality is only turned on for certain beta clients for their testing. If you would like to use the Beta mobile timesheet, let us know and we will turn this on as feedback is appreciated.
Admin Override Timesheet Enhancement
Allows an admin user to save and submit a timesheet for approval on another users timesheet. When this occurs as with other saves to timesheets this audit gets shown in the audit grid. To turn this feature on go to Settings --> Defaults. Then check the box to allow admin users to override timesheets.
Timesheet Auditing Enhancement
Additional auditing feeds was added to the dashboard, timesheet and approval screens. The auditing lets the user see who saved, approved, rejected, and re-opened a timesheet. The auditing that is shown is more user friendly to the user when compared to the original auditing on the dashboard. The viewable data for the this new auditing is only available for time entries modified after 08/27/2016.
Bug Fixes
When performing a certain sequence of changes in the approval popup, this would cause the users timesheet client totals (bottom of the screen) to not change when moving between timesheets by date. Once a page refresh was done it would show the totals normally.